Mastering Outlook: How to Add and Change Your Email Signature

Using a simple “best regards” or “Yours sincerely” may work, but adding a well-crafted email signature can elevate your professionalism and leave a lasting impression on your recipients. If you are curious about how to add or change your signature in Outlook, you’re in the right place.

How to Add a Signature in Outlook

Adding your unique email signature to Outlook is straightforward, whether through the website or the app. Let’s dive into the details.

Method 1: Add Signature in Outlook Website and Desktop App

Follow these steps to create your email signature on Outlook’s web and Windows apps:

1. Launch Outlook (website) or open the Windows app. Click on the cogwheel icon in the top right corner.
2. From the left sidebar, navigate to Account > Signatures.
3. In the text box under “+ New Signature”, enter a name for your new signature.
4. Use the larger box below to craft your Outlook signature by adding text, images, changing fonts, and resizing as needed.
5. Select the For New Messages: dropdown and choose your new signature.
6. Repeat this for For Replies/Forwards:.
7. Once finished, click Save.

Method 2: Add Signature in Outlook App on Android and iPhone

To add a signature in the Outlook mobile app, follow these steps:

1. Open the Outlook app and tap your profile icon in the top left.
2. Hit the cogwheel icon at the bottom left.
3. Select Signatures under “Quick Settings”.
4. Create your email signature here. You can add images, resize them, change text styles, and include links.
5. Tap the tick sign at the top right to save your signature.

How to Change Your Signature in Outlook

If the signature you created isn’t quite right, don’t worry—you can easily edit or switch to a new one. The steps for updating your email signature are similar to those for creating it.

Method 1: Change Signature in Outlook Website and Desktop App

Editing your current email signature in Outlook is simple:

1. Open the email in Outlook where you want to change the signature.
2. Click on the Insert tab from the toolbar at the top.
3. Choose the Signature option, then click on Signatures….
4. The Signature editing window will open, where you can make your desired changes.
5. After making your edits, click Save.

Method 2: Change Signature in Outlook App on Android and iPhone

The mobile app requires a different approach since it lacks a Signature option in the email draft. Here’s how to edit your signature:

1. Open the Outlook app and tap your profile picture at the top left.
2. Hit the cogwheel icon at the bottom left.
3. Tap on Signatures and you can modify your email signature in the editing window.
4. Tap the tick sign at the top right once you’ve finished editing.

Now you can seamlessly add or change your email signature in Microsoft Outlook. This polished signature will enhance your professionalism in every email, making a positive impression on potential clients or employers. If you seek assistance with Gmail signatures, check out our guide on that topic. Feel free to reach out in the comments if you have further questions.

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